Project Administrator

Project Administrator 

£15.00 p/h //Mon-fri 8am-5pm//Fixed term contract of 6 months

 

Role Purpose

Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.

 

Key Duties & Responsibilities

•    Time & Attendance (eApps)

•    Manage and validate all eApps hours for assigned projects.

•    Ensure hours align with rotas, contracts, and customer agreements.

•    Close errors, late entries, and discrepancies before payroll cut-off.

•    Maintain full audit traceability for time data.

 

 Payroll Administration

•    Prepare, validate, and submit payroll sheets in line with UK payroll cycles.

•    Resolve payroll queries (hours, rates, overtime, absences, corrections).

•    Act as the primary interface with Payroll and Operations.

•    Ensure zero-defect payroll submission.

•    Orders, Purchase Orders & Invoicing Support

•    Raise, track, and reconcile orders and purchase orders (POs).

•    Ensure PO values, rates, and scope match contractual terms.

•    Support invoicing through accurate hour and cost confirmation.

•    Resolve PO and invoice mismatches with Finance.

 

 Financial & Cost Control

•    Maintain labour cost trackers and support budget control.

•    Provide visibility of actuals vs forecast to Project Managers.

•    Flag cost risks, revenue leakage, and non-recoverable hours early.

 

 Reporting, Data & Compliance

•    Produce accurate reports on hours, headcount, and costs.

•    Ensure consistency across eApps, payroll, and finance systems.

•    Maintain controlled records for audits and customer reviews.

•    Comply with Company standards, GDPR, and customer requirements.

•    Stakeholder Support

•    Interface with Operations, Finance, Payroll, and Customers.

•    Communicate clearly on hours, billing, and administrative status.

•    Support project mobilisation, ramp-up, and close-down phases.

•    Continuous Improvement

•    Identify inefficiencies in admin and payroll processes.

•    Support standardisation and process optimisation across projects.

 

Key Outputs

•    Accurate payroll, on time, every cycle

•    Clean eApps data with full audit traceability

•    Controlled POs and invoice-ready cost data