Office Manager

We are recruiting an Office Manager to support a Senior Leadership Team. You will be responsible for managing all administrative processes in the business and liaising with the other central executive team.

The main duties will be :

• To have full line management responsibility of the administration, site and ICT staff including appraisals and performance management.
•  To be the lead co-ordinator for any onsite staff employed via a shared service e.g. facilities or contractors.
•  To be responsible for any correspondence, reports and other information as requested by the Principal.
•  To attend meetings as appropriate, preparing, taking, typing and circulating relevant information, minutes and action points. Ensuring information is provided in a suitable format for a range of audiences.
•  To manage the payroll process and liaise with payroll provider and HR to ensure procedures are followed for recording staff absence, temporary or permanent variations to pay and seeking appropriate authorisation from the Principal for all pay adjustments and contract amendments.
•  Monitor absence records and ensure the Absence Policy is followed, interviews conducted, and referrals made as appropriate.
•  Ensure absence claims have been made to the relevant insurance company.
•  Processing of timesheets and other claims in accordance with financial procedures.
•  To co-ordinate recruitment processes as required including advertising of jobs, safeguarding processes have been followed and relevant employment checks are completed.
•  To ensure site checks are undertaken, meter readings, and other compliance items are recorded in line with MAC requirements.
•  Ensuring the site is in good order at all times, identifying and co-ordinating minor improvement works, cleaning and caretaking to ensure the best quality facilities at all times.
•  Oversee Health and Safety audits monitoring and managing action plans, risk assessments and other legal duties.

The ideal candidate will have the following skills :

• Working within an office environment at senior level.
• Organising, leading and motivating other staff Developing, managing and operating clerical/ administrative/financial and organisational systems
• Proven experience of working in a school office environment would be advantageous
• Managing staff Experience in school finances and managing budgets. Analysing and evaluating data

We would love to hear from you if you have the relevant skills for the role, please email your CV theresa.hession@pertemps.co.uk